Regulations

Association
Submitted 02.03.2016 in PRH

1§ NAME AND DOMICILE
Pyreneittenmastiffit, Helsinki

2§ OBJECTS FOR WHICH THE Pyreneittenmastiffit ry IS ESTABLISHED, PURPOSE:
Club operates as a member of Finnish Kennel Club as a breedorganization.
To promote in every way the pyrenean mastiff as a breed and improve the genaral quality of the breed aswell working- as a domesticdog. To improve the breed´s vitality. To raise  the teamspirit among the members.
In order to implement these objects association distributes publications concerning pyrenean mastiffs, organizes trainings, contests, shows, reunions, aswell educating and entertaining. In order to support the activity, association can receive donations and wills, own real property also execute when admitted lottery and fundraising. Association is politically, ideologically and religiously nonaligned.

3§ MEMBERSHIP
Private individual,  can join to association by paying the fee and accepted as a member by the executive committee.
Full membership requires age of 15 with a full legal competence beyond this age. Annual meeting decides the amount of an fee. Fee of a private individual can differ from a charitable  sector. As a familymember can be approved  persons who are living permanently in the same household as the full member. A fee concerning familymember is less than fullmember´s fee. Familymember has right to speek and to vote but isn´t entitled to have publications sent to full members. Breeders can announce owner´s of the offsprings as a fullmembers by their permission. As a honorary member of an association can be called in an annual meeting based on draft given from executive committee. Person to be called is considered to have contributed splendidly association, also former Chairman can be called as a honorary member. Honorary chairman can exist only one at the time. Honorary members and honorary chairman are fee exemption approached.

4§ADMINISTRATION OF AN ASSOCIATION
Matters of association are delt by an executive committee, chaiperson, 4-6 persons as members and 1 substitute member that are elected in autumnmeeting
Term of office concerning ececutive committee and chairperson is 1.1.-31-12. Executive committee elects among itself vice-chairperson and among itself or from outside secretary, treasurer, and other servants. Chairperson is elected for one year at the time and other members for two year so that every year, half of the members of executive committee are in turn of resign. A substitute member is elected for two year. Executive committee helds a meeting with the notice of chairperson or person being unable to attempt, vice-chairperson whenever they see the need or half of the members of executive committee demands. As an assistance of executive committee is breeding committee, which members are chosen by executive committee in its annual meeting, also breeding committee´s proposals are either approved or rejected by executive committee.

5§PERSONS ENTITLED TO SIGN THE NAME OF AN ASSOCIATION
The chairperson of the executive committee has the right to sign the name of the association by him/herself or vice-chairperson together with another member, secretary or treasurer.

6§ ACCOUNTS
Accounting period of an association is the calendar year. Financial statement must be given to operations inspector within all the necessary documents also an annual report two weeks before annual meeting. Accountants must give a written statement to executive committee at least two weeks before annual meeting.

7§CONVENING OF A MEETING
A meeting of the association must be convened by executive committee. Invitation must be sent written to every member. Invitation must be left to post 10days before actual meeting. An invitation can be announced also in Pystiffi-Magazine.

8. MEETINGS OF AN ASSOCIATION
Association´s annual meeting is held every year dated as the executive committee has decided, before the end of april. Autumn meeting is held every year between october-november. A special meeting is held when executive committee see the need or at least 1/10 members of association are demanding it in written for a specially announced issue. This meeting has to be held in 60 days from worded request. In a meeting every member has one vote and is entitled to one proxy. Decisions are made, if these regulations don´t provide otherwise, with simple majority. In the case of tie, vote is resolved by a lot, but in a.o.b opinion of a chairperson will be deciding factor. Meeting can be participated by data connection or some other technical means if executive committee decides.
If a member wants to have some issue to be proposed, issue must be announced written at least 30days before annual meeting, so that it can be included to invitation.
ANNUAL MEETING (SPRING)
Matters decided in annual meeting
1. Open meeting
2.Approve the agendum
3.Elect the chairperson for the meeting and a secretary
4.Elect 2 protocollinspectors
5.Elect 2 persons who count votes
6.Confirm the validity and quorum of the meeting
7.Present financial statement, annual report and the statement of operation inspectors
8.Decide to confirm the financial statement and giving the executive committee exemption from liability and for other answerable
9. A.O.B, mentioned in the invitation
10. Discussion about A.O.B, can´t make any decision about these issues.

AUTUMNMEETING
Matters decided in spring meeting
1-Open meeting
2.Approve the agendum
3.Elect the chairperson and a secretary
4.Elect 2 protocollinspectors
5.Elect 2 persons who count votes
6.Confirm the validity and quarum of the meeting
7.Elect the Chairperson of an executive committee
8.Elect members for the executive committee and also subtitute members to the place of resigned
9.Elect 2 protocollinspectors and two substitutes
10.Confirm the strategy and expenditures
11.Decide the amount of a fee and the rates for the members of executive committee and the accountants
12.If needed, decided represant of an association and one subsitute to Finnish Kennel Club, and for other representative needed
13.A.O.B
14. Discussed A.O.B that are not mentioned in invitation, can´t make any decisions about these issues
9§ RESIGNING FROM AN ASSOCIATION
A member is entitled to resign from an association at any time by informing the executive committee or its chairperson thereof in writing, or announcing resigment to the protocol. Executive committee can consider resigment to be done if the fee is not payed and 3months have passed of its expiry.  If a member acts against these regulations or against the purpose of this accosiation, or against good manners or if a member by its acts in association or outside has considerably hampered the work of association, is executive committee entitled to dissmiss the member. Dismissal requires 3/4 given votes in meeting.
If a member is dissmissed from´Finnish Kennel club, executive committee is entitled to dissmiss the member. If member has got disciplinary sanction of Finnish kennel club, is executive committee entitled to dissmiss member. If member has got sanction by acting against animalwellfare, is executive committee entitled to dissmiss member. A member who resign or is dissmissed association, has no rights to its assess.

10§ AMENDMENT OF THE REGULATIONS AND REVOKE THE ASSOCIATION
Decision of amendment and revoking the association has to be done in the meeting with 3/4 given votes. In invitation has to be mentioned amandment or revoke. When the association is revoked the assets are used to contribute the purpose of the association as the meeting decides.

12§ GENERAL LEGISLATION
Beyond this, Finnish associations act is concerned